OUR DETAILED SERVICES

Tailored Experiences for You

An event coordinator, often referred to as a "day-of" coordinator, or an event manager, plays a crucial role in ensuring your event day unfolds smoothly and stress-free.

Day Of Wedding Reception Coordination

We offer Day Of services - you've done the planning, now you need a coordinator to pull it all together on the Day Of. Throughout your reception, we are your advocate and problem-solver, allowing you to relax and fully enjoy your wedding day without worrying about logistics or unexpected hiccups. Every event is unique, but below is a general package of what we provide.

If you have any questions or have different needs, give us a call. Everything can be customized.

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Final Month Before the Wedding Day

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1. Initial Consultation & Understanding Your Vision: We will have an initial 1 hour intake meeting to understand your vision, style, and priorities for your reception.

2. Timeline Creation: We will develop a detailed, minute-by-minute timeline for your wedding day, encompassing every vendor, activity, and transition.

3. Vendor Confirmation & Liaison: At the two-week mark, we will contact all booked vendors (caterer, florist, DJ, photographer, etc.) to confirm arrival times, services, and logistical details. In the weeks leading up to and during your reception, we act as the main point of contact for the vendors you selected.

4. Venue Walkthrough: We will conduct a final walkthrough of the venue to finalize layouts, discuss logistics, and troubleshoot any potential issues.

5. Final Checks: We will confirm all final details with the couple and vendors, often weeks or days before the wedding.

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On the Wedding Day

1. On-Site Management: We'll arrive early to oversee all setup, ensuring decorations are placed correctly, tables are arranged as planned, and vendors are adhering to the timeline.

2. Vendor Coordination: Manage all vendors, ensuring they arrive on time, deliver their services as contracted, and are paid any outstanding balances (often distributing final payments on behalf of the couple).

3. Timeline Execution: Keeps everyone—bridal party, family, and vendors—on schedule according to the meticulously planned timeline.

4. Guest Assistance: Directs guests, answers questions, and helps them find their seats or navigate the venue.

5. Bridal Party Support: Assists the couple and bridal party with any needs, from bustling the bride's dress to managing personal items.

6. Reception Flow: Oversees the seamless transition from ceremony to cocktail hour to reception, managing events like grand entrances, first dances, toasts, cake cutting, and send-offs.

7. Problem Solving: Acts as the primary point of contact for any issues that arise, shielding the couple and their families from stress.

8. Breakdown & Clean-up Oversight: Oversees the dismantling of decorations and ensures personal items are collected and packed away according to the couple's instructions.

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​Add Ons & Individual Options

Event Rental Management: We can create and manage a rental package to meet your needs, with door to door delivery. Just leave it to us.

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Ceremony Coordination: Need coordination for just your ceremony but not for a reception? We'll direct the processional and recessional, ensuring music cues are hit and everyone walks at the right time.​​ Rehearsal Coordination included.

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Funeral and Celebration of Life Coordination

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Losing a loved one is overwhelming, and the logistics of your celebration should be the last thing to worry about. We provide a steady, guiding hand during your time of loss, managing every logistical detail with a profound commitment to compassion, respect, and dignity. Our role is to shoulder the administrative and organizational burdens—from vendor negotiations to day-of flow—allowing you the necessary space to grieve and honor your loved one without the distraction of "behind-the-scenes" stress. By prioritizing your family’s unique needs and your loved one’s legacy, we ensure that every element of the service is handled with the utmost grace and professional care.

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1. Initial Consultation & Understanding Your Needs: We'll meet for a 1 hour meeting to determine your specific needs.

2. Venue's and Vendors: provide a seamless foundation for the event by handling all external coordination, beginning with your venue and vendors. We'll take the lead on catering coordination and we act as your dedicated vendor liaison, managing all contracts and communications with florists, musicians, or any other vendors you might have, all to ensure every detail is executed flawlessly.

3. Arrival and Setup: ensure a seamless experience by overseeing vendor arrivals and deliveries, seating arrangements, and technical checks while keeping all family, speakers, and vendors perfectly aligned with the meticulously planned timeline.

4. Your Guest's Experience: managing the guest book, distributing programs, and directing the flow of the reception.

5. Post-Event Breakdown: ensure that the conclusion of the reception is as peaceful as the start, as I personally oversee the discreet collection and return of all cherished personal items, photographs, and floral arrangements to your family. By managing final vendor disbursements and ensuring the venue is handed back, I handle the closing logistics with the highest level of care, allowing you to depart with total peace of mind and focus entirely on your loved ones.